Finance Manager

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The Role of Finance Manager

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Purpose of Post

The Conservatoire turns over £1.5 million per annum. The Finance Manager will work with the Head of Finance to provide the financial information needed to enable the efficient operation of the Conservatoire.  To have responsibility for all the financial transaction processing of the charity and the financial reporting up to trial balance stage, using the Xero accounting system.  Responsible for weekly sales reporting and the credit collection processes of the charity, including email and telephone contact with customers with outstanding balances.  The successful candidate will support, input and advise on all aspects of financial reporting and planning.

Responsible to: Head of Finance

Background

The Conservatoire in Blackheath was established in 1881, originally as the Blackheath Conservatoire of Music, and is the focus of arts education and events in South East London, providing exceptional lifelong learning.  It is a charity offering group classes and individual tuition in music, art and drama, catering for all ages, welcoming over 2000 learners a week.

Main Duties and Responsibilities

Processing and administration

  • Processing daily invoice generation routines on the sales system, Paritor.  Investigating and resolving queries
  • Posting daily receipts to the Paritor system, including receipts from customers paying by credit card and direct bank payment and payment by instalment plan
  • Processing of sales invoice monthly postings from Paritor to Xero
  • Processing supplier invoices onto the Xero accounting system and processing supplier payments on Xero and the banking system
  • General updating of Xero, including processing bank payments and receipts and performing key control routines such as bank reconciliations
  • Processing manual journals on Xero
  • Processing of payroll to gross pay stage and processing reports from the payroll bureau onto Xero.  Reconciling salary, PAYE and pension control accounts monthly  
  • Processing of group course and individual tuition cost journals onto Xero
  • Processing tutor pay claims and assistant pay claims, including processing of bank payments
  • Processing automatic and manual invoices and ad-hoc credits onto the Paritor system
  • Identifying and resolving invoicing issues, accounting discrepancies and other financial related issues

Customer and tutor liaison

  • Liaison with external clients and service providers providing a professional and timely response to all interactions
  • Dealing with customer accounts queries
  • Protect all client and confidential information in accordance with corporate and client policies
  • Operating the credit collection processes, including email and telephone contact with customers with outstanding balances

Reporting and management support

  • Generating sales information from Paritor for the weekly sales reporting
  • Support Head of Finance in budget setting and forecasting
  • Support Head of Finance in preparation of reports to the Board for approval by the Head of Finance

Person Specification

Essential criteria: 

  • Have substantial experience in a similar role and working with Xero or similar accounting system
  • Be able to communicate at all levels confidently, particularly with customers and suppliers
  • Be switched on and proactive.  A problem solver
  • Computer literate with intermediate skill level in Microsoft Office (Excel and Word)
  • Able to prioritise, plan and organise workloads to work to deadlines
  • Flexible and adaptable approach to work demands and hours
  • Enthusiasm, positivity and proactivity
  • Excellent time management skills

Desirable criteria:

  • Interest and enthusiasm for arts education
  • Experience of managing and implementing workflows in a creative environment
  • Experience of working in a charity or social enterprise
  • Experience of art, music and / or drama activity programme for children and adults 
  • Part-Qualified ACCA/ACA/AAT/CIMA, or studying towards a qualification 

Additional information

  • Term: permanent 
  • Salary range:  FTE £32,000 - £35,000, dependent on experience
  • 3 / 4 days a week
  • Annual leave:  25 days pro rata excluding bank holidays 
  • A contributory pension scheme is available to staff following 3 months and continues on successful completion of probation
  • Deadline for applications: Midday Monday 27 September
  • Interviews are scheduled forThursday 30 September

How to Apply

Please send CV and covering letter, outlining how your skills and experience meet the Person Specification for this role to:  recruitment@conservatoire.org.uk

August 2021

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